RD 8/2019 built-in
Every clock-in is stored with UTC timestamp, source (app, WhatsApp, QR, web), IP and device fingerprint. Retained four years, exportable to Excel and PDF for inspection.
Meeting Spain's RD 8/2019 obligations without paper sheets, spreadsheets or a new app nobody opens. Staff clock in from the mobile app, their personal QR, the restaurant web kiosk or WhatsApp — whichever they prefer. You get the legal log exportable for four years.
Since May 2019, every restaurant in Spain must record entry and exit for every worker. Penalties for non-compliance range from €751 to €7,500 per person. Paper sheets get lost, signatures can be forged, and Labour Inspectorate audits look back four years.
Every clock-in is stored with UTC timestamp, source (app, WhatsApp, QR, web), IP and device fingerprint. Retained four years, exportable to Excel and PDF for inspection.
You don't need a tablet at the door. Employees clock in from the phone they already have — via the Mesero Fichar app, their personal QR or a WhatsApp message.
Set a 4–6 digit PIN per employee. Prevents one worker from clocking in for another at the shared restaurant QR. For WhatsApp, the linked phone is the identity.
The mistake most clock-in systems make is forcing a single method. If the waiter hasn't installed the app, they don't clock in. If the system only takes QR at the door, the cleaner arriving before opening can't register. Mesero Fichar runs four surfaces in parallel, sharing one database.
Mesero Fichar on App Store and Google Play. Employee scans their personal QR, enters PIN, clocks in/out. Works offline — clock-ins sync when connection returns.
Employee sends "entrada" or "salida" to the Mesero WhatsApp number. No app install, no password to forget. Linked once with a 6-digit code generated by the manager. See WhatsApp clock-in →
Each employee has their own QR. They save it to their lock screen or carry it on their badge. Scan with any phone and clock in via web — useful for staff without a personal phone or WhatsApp.
An old tablet at the door, a back-office computer. Browser access to fichar.your-restaurant.es. PIN-protected if you enable it; staff identify themselves by name or ID number.
Spain's digital time-tracking rules are clear: daily mandatory record, four-year retention, accessible to worker and inspector, non-modifiable after the fact. Mesero Fichar covers all four by default — no configuration needed.
Automatic on every clock-in. No risk of forgotten paper sheets at the close of the month.
Cloud storage with backups. Survives device loss, restaurant closure, premise change.
Hash chain, IP and device captured at write time. Modifications generate audit-log entries.
Mesero Fichar includes functions that normally come unbundled in other systems (Sesame, Factorial, Bizneo). No add-ons, no separate tier.
"Pausa" and "vuelta" from app or WhatsApp. Minutes auto-deducted from total worked time for effective-shift calculations.
Hours per employee, per day, per week. Comparison vs. contracted shift. Overtime detection. Export to your payroll provider's format.
Define each person's theoretical schedule. Push reminders before shift start. Schedule-vs-actual comparison.
"You forgot to clock out" sent the next morning via WhatsApp. Cuts manual corrections and payroll disputes.
If a WhatsApp clock-in includes a location pin, it gets saved with the record. Useful for delivery, multi-site and field staff.
The record integrates with POS labour reports — cost per shift, food cost vs labour cost, productivity per employee.
Charging per employee per month (typical Sesame/Factorial model) scales badly for restaurants with seasonal peaks or high turnover. Mesero Fichar is in the plan — no extra per-worker cost.
Up to 15 employees with full clock-in. App, web, QR and WhatsApp included.
Unlimited employees, advanced weekly schedules, proactive WhatsApp reminders, scheduled exports.
Multi-location with central consolidation, payroll API, SLA support.
Sesame HR at €4/employee × 15 people = €60/mo just for clock-in. With Mesero, clock-in comes inside the €39 Starter plan (which also bundles POS, kitchen, bookings and inventory).
Start the 90-day trial, onboard your team in 5 minutes, and start recording clock-ins today. If Labour Inspection arrives, you have four years exportable in a click.